Kiwanis Club of Sydney – Customer Showcase
Overview
The Kiwanis Club of Sydney is a not-for-profit volunteer organisation dedicated to improving the lives of children through community service, fundraising, and local events. Like many volunteer-run groups, the club operates with limited technical knowledge and relies on tools that must be simple, accessible, and dependable.
Their technology comfort level is low, and they needed a partner who could take full ownership of the setup so the volunteers could focus entirely on service work.
Their Challenges
Before partnering with The Nerdy Cloud Guy, the club faced several operational and technical limitations:
- No managed setup for domains, email hosting, or their website
- No centralised place to store and share files, photos, or event materials
- Budget constraints are common to not-for-profits
- A need for a rugged, single-click Point-of-Sale system that could survive long volunteer shifts and harsh outdoor conditions (e.g., Bunnings BBQ events)
- A custom registration form for the Kiwanis Australia Convention 2026
- A need for shared event subscription management
- A requirement for Stripe-powered online payments for event registrations and fundraising
- Automated reminders for events and volunteer activities
- A reliable way to send emails that render correctly across all devices
- They needed their technology to stay in the background and simply work.
What They Wanted
The club’s expectations were straightforward:
- They wanted an easy way to share files, collaborate, and upload photos from events
- Manage event registrations
- Take payments at BBQ fundraisers
- Communicate effectively with volunteers
Most importantly, they wanted everything to work with minimal instructions or training.
What We Delivered
We provided a complete, fully managed solution tailored to a volunteer organisation with low technical overhead.
- Fully Managed Hosting
- Website, domain, and email hosting delivered end-to-end
- Cloudflare protection for security, caching, DNS, and SSL
- Full DNS cleanup with proper SPF, DKIM, and DMARC alignment
- Nextcloud for the Entire Club
- Hosted Nextcloud with easy folder structures for photos, documents, templates, and event files
- High-capacity storage is ideal for handling large image libraries from volunteer events
- Event Technology & Automation
- A custom registration form for the Kiwanis Australia Convention 2026
- Stripe-powered payments for secure event and fundraiser registrations
- Shared event subscription and collaboration space
- Reminder services powered by Flow Runner (automated volunteer notifications and follow-ups)
- Point-of-Sale System for Fundraisers
- A rugged, single-tap, volunteer-friendly POS system
- Geo-restricted unlocking for security
- One-click startup for busy Bunnings BBQ days
- Full-day battery operation with offline-tolerant behaviour
- Communication Improvements
- Email hardening so newsletters, reminders, and announcements display correctly on all devices
- Configured sending rules to improve deliverability and reduce spam placement
- Security and Reliability
- Hosting platform fully managed by TNCG
- Monitoring, uptime tracking, and internal health checks
- Security hardening across all services
- Everything runs quietly in the background to support their community work.
Technical Stack
This solution was built using reliable cloud services and TNCG automation:
- Wasabi S3
- Cloudflare
- Fly.io
- Stripe
- Meta
- Nextcloud
- WordPress
- Flow Runner (TNCG internal automation engine)
Architecture (High-Level)
A simplified view:
- Cloudflare protects DNS, SSL, and access to the Kiwanis Club of Sydney’s website and services.
- WordPress hosts the main public website.
- Nextcloud acts as the central hub for files and volunteer collaboration.
- Stripe handles online payments.
- Flow Runner reminders, event workflows, and background automation.
- Monitoring ensures everything stays stable, secure, and available.
Outcome
Kiwanis Club of Sydney now benefits from:
- A unified, dependable platform for website, email, files, photos, and events
- A POS system that works reliably during long volunteer shifts
- Streamlined event registrations with automated reminders
- Secure and simple file sharing for all volunteers
- Significantly reduced technology costs
- Professional-grade email deliverability
- A fully managed environment with minimal training required
Their volunteers can now focus entirely on serving the community, while their technology quietly supports them in the background.